Minutes - March 20, 2022

Minutes of SCA MeetingMarch 20, 2022
held outdoors at the Irvine Fine Arts Center
1:00 pm to 3:30 pm

Introductions of Members
MEMBERS PRESENT:
Sharon Kump (pres), Janet Adams (programs co-chair), Randall Holbrook (treas and SCA website master, Thom Wright (sec), Roger Gordon, Ron Howlett, Kathy Breaux, Laura Shapiro, and Norm Ellis. Doug and Cynthia Sieloff (The Fish Tank managers) hosted and attended this meeting to present the venue features, lighting, display panels, wall space, projectors, sound system, restrooms, food and bar areas. As a marketing promotion, Doug has offered a no-charge space use for the first SCA pop-up weekend art show. 

TREASURER’S REPORT: Randall reported that the current SCA funds are $1072.

OLD BUSINESS: Not discussed at this meeting.

NEW BUSINESS: SCA members art show decision and initial planning

Decision: After a tour of the Fish Tank venue given by Doug Sieloff, all members were impressed, and consensus was reached that it would make a great show space there. It was estimated that the inside walls, panels and lighting space would permit about 50 small- and medium-sized art pieces with about a 5 ft. spacing. Sculptures would have to bring their own pedestals. An additional 10-12 art works could be placed on artists’ easels next to the walls. There are now about 30 paid members, but not all are likely to participate, and several more who join SCA before May 30 would also be eligible to participate. No decision yet is made on the maximum number of art works and maximum sizes (TBD). All wall-hanging art pieces must have support wire attached when submitted.

Initial Planning:

  1. Event dates: Discussion and recommendation by Doug to be in the May-June timeframe. It was decided that a 2-3 day show in the last weekend of June (June 25-27) could be met and would allow time for members to prepare and for detailed event planning.

  2. Funding and entry fee: To use some of the present SCA funds (TBD), and a suggested fee of $5/small piece, $10/mid – large piece (TBD) to cover show minor costs for general food and beverages, display banner, cups, plates and napkins, etc. The Fish Tank has its own insurance coverage, but does not include our show works. Members will sign up to participate, to submit art entry details and to pay an entry fee by May XX or on the art delivery date (TBD).

  3. Show Title: TBD for the next planning meeting in 3-4 weeks (announcement on SCA website), to be held again at the Fish Tank venue. Members are invited to attend. No show theme is needed. Example titles are: “SCA First Art Exhibition at the Fish Tank”, “SCA Art 2022”. Members are invited to make title recommendations to the secretary, Thom Wright, via email, and to be selected at the next meeting. (thomwrightart@verizon.net)

  4. Art Sales: A long discussion was made on this topic. The Fish Tank is not prepared to do this. A CA business resale licence is required, CA state sales tax of 7.75% in Orange County added to sales price. There are many individual charge collection services (Apple Pay, VENMO, Square, etc.). Personal QR codes could be displayed with art works or on a collective sales & price sheet that would make each artist’s sale, but not everybody has this, and members are not expected to attend all three days. SCA presently has no capability for all of this. An action item was taken by Randall Holbrook to see if the SCA website or separate SCA charge account could be added and at what cost and effort to do it, and could it be set up in time. (TBD) How to handle cash art sales (TBD).

  5. Art Event Marketing/Advertising: Design and order a banner, fliers, SCA website promotion, local newspaper announcements and human interest story, event photos, invitations and thank you notes. (1-2 informed members)

  6. Staffing Requirements: Based on previous SCA art shows, almost all members are needed to support in the following areas:

    1. Art Show Top Management (Randall and TBD?)
    2. Art Receiving/Recording
      • Thursday, May 24, 4-8 pm, 2 members
    3. Art Hanging and Lighting
      • i. Friday, May 25, 10am–3pm, 2 members
    4. Art Space staffing/hosting for reception, food setup, and art sales during show dates
      • Friday, May 25, 4-8 pm, 2 members
      • Saturday, May 26, 4-8 pm, 2 members
      • Sunday, May 27, 1-4 pm, 2 members
      • Art Pickup staffing
      • Sunday, May 27, 4-6 pm, 2 members
  7. Members’ Art Discussion: Seven SCA members presented one or two of their recent art pieces.
  8. Adjournment
    The meeting adjurned promptly at 3 pm.

Thom Wright
thomwrightart@verizon.net

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